Managing Workspaces and Projects

Master the art of creating, editing, and managing workspaces and projects.

By Fatma

• 6 articles

Creating Workspaces

Workspaces in Commented offer a structured way to organize and manage your projects. By creating separate workspaces, you can categorize your projects based on teams, clients, departments, or any other criteria that suit your workflow. This guide will walk you through the process of creating workspaces to help you streamline project management and collaboration. Creating Workspaces: A Step-by-Step Guide The number of workspaces that you can create depends on your membership plan. Make sure to check out the features of each plan to subscribe to the one that’s most suitable for you. You can upgrade and subscribe to another plan at anytime you want. As part of the seamless onboarding experience, Commented automatically sets up your first workspace. If your subscription plan permits, feel free to create extra workspaces to tailor your organization and enhance collaborative efforts across different projects. For this, please follow these steps: Step 1: Log in Log in to your Commented account. Step 2: Create new workspace Locate the workspace name on the left side of the dashboard menu in one of your existing workspace. Click on it to view the drop-down menu. On the bottom left corner of this drop-down menu, you’ll find the ‘New workspace’ button. Click on it to create a new workspace. From this menu, you can also navigate to the page where you can manage your workspaces. For this, click on the ‘Manage workspaces’ button on the bottom right corner. Step 3: Create new project Upon clicking the ‘New workspace’ button, you’ll be navigated to another page where you have to create new project, and provide certain information about the web page or mobile app you want to use Commented on. First, choose the platform that you would like to add Commented to: Web, iOS, or Android. a. For Web - Enter website URL that you want to work on. You can either enter a general website URL (https://mywebsite.com, which covers all comments inside the project) or a specific website URL (https://www.mywebsite.com/specific-page, which covers all comments under the specific-page path) Click on ‘Create Project’ to proceed. - Install the Chrome Extension, if you haven’t already. For the installation guide, please check this article. Click on ‘Start Commenting’ button when you’re done. - Upon clicking the button, you’ll be navigated to the project web page. Happy commenting! b. For iOS - Enter Bundle ID, which is a unique identifier associated with iOS apps. Click on ‘Create Project’ to proceed. - At this point, you can share your workspace creation process with your developer friends. Enter email address in the designated field to ask for help. If you want to proceed on your own, you have to install Cocoapods, which is a dependency manager for Cocoa projects. - When you’re done with the installation, copy the following code and paste it into your project’s Podfile: pod ‘Commented Click on ‘Go to Project’ button when you’re done. - Upon clicking the button, you’ll be navigated to your dashboard. c. For Android - Enter Package Name. Click on ‘Create Project’ to proceed. - At this point, you can share your workspace creation process with your developer friends. Enter email address in the designated field to ask for help. Choose either one of the codes and paste into the dependencies section in project’s root level build.gradle. For Groovy implementation ‘io.commented.android:commented:<version>’ For Kotlin implementation (“io.commented.android:commented:<version>”) - Clean and rebuild your project for better installation. - Then, paste the following code snippet in your main activity: CommentedActivity(this@YourActivity).setupCommented() Click on ‘Go to Project’ button when you’re done. - Upon clicking the button, you’ll be navigated to your dashboard. Benefits of Creating Workspaces - Organization: Workspaces enable you to keep your projects organized and grouped according to specific criteria, making it easier to locate and manage projects. - Collaboration: Assign team members to specific workspaces, ensuring that they have access only to the projects relevant to their roles. - Project Focus: By having separate workspaces, you can maintain your focus on specific projects without distractions from unrelated projects. Best Practices for Creating Workspaces - Clear Naming: Choose names for your workspaces that clearly reflect the purpose or criteria of the projects within them. - Consistency: Establish a consistent naming convention or structure for your workspaces to avoid confusion. - Regular Review: Periodically review your workspaces and adjust them as your project landscape evolves.

Last updated on Nov 03, 2025

Creating Projects

Projects in Commented allow you to manage and collaborate on specific websites or web applications within your workspaces. Creating projects helps you stay organized by grouping related web entities together and facilitating focused discussions. This guide will walk you through the process of creating projects, enabling you to effectively manage your web collaboration efforts. Creating Projects: A Step-by-Step Guide Follow these steps to create a project: Step 1: Log In and Access Dashboard Log in to your Commented account and access your dashboard. Step 2: Choose a Workspace Navigate to the relevant workspace where you want to create a project. You can click on the workspace name on the left side of the dashboard menu to view your workspaces. Choose the relevant workspace and click on it. Step 3: Access Workspace Details Within the chosen workspace, click on the "New Project" button on the right of your dashboard menu to initiate the project creation process. Step 4: Add Project Details Upon clicking the "New Project" button, you’ll be navigated to another page where you create your new project and provide certain information about the web page or mobile app you want to use Commented on. First, choose the platform that you would like to add Commented to: Web, iOS, or Android. a. For Web - Enter website URL that you want to work on. You can either enter a general website URL (https://mywebsite.com, which covers all comments inside the project) or a specific website URL (https://www.mywebsite.com/specific-page, which covers all comments under the specific-page path) Click on ‘Create Project’ to proceed. - Install the Chrome Extension, if you haven’t already. For the installation guide, please check this article. Click on ‘Start Commenting’ button when you’re done. - Upon clicking the button, you’ll be navigated to the project web page. Happy commenting! b. For iOS - Enter Bundle ID, which is a unique identifier associated with iOS apps. Click on ‘Create Project’ to proceed. - At this point, you can share your workspace creation process with your developer friends. Enter email address in the designated field to ask for help. If you want to proceed on your own, you have to install Cocoapods, which is a dependency manager for Cocoa projects. - When you’re done with the installation, copy the following code and paste it into your project’s Podfile: pod ‘Commented Click on ‘Go to Project’ button when you’re done. - Upon clicking the button, you’ll be navigated to your dashboard. c. For Android - Enter Package Name. Click on ‘Create Project’ to proceed. - At this point, you can share your workspace creation process with your developer friends. Enter email address in the designated field to ask for help. Choose either one of the codes and paste into the dependencies section in project’s root level build.gradle. For Groovy implementation ‘io.commented.android:commented:<version>’ For Kotlin implementation (“io.commented.android:commented:<version>”) - Clean and rebuild your project for better installation. - Then, paste the following code snippet in your main activity: CommentedActivity(this@YourActivity).setupCommented() Click on ‘Go to Project’ button when you’re done. - Upon clicking the button, you’ll be navigated to your dashboard. Benefits of Creating Projects - Organization: Projects allow you to group discussions and annotations related to specific websites or web applications, keeping everything organized. - Focused Collaboration: Team members can engage in discussions and leave comments specifically related to the project, leading to more productive collaboration. - Centralized Communication: All project-related communication are concentrated within the project space, making it easy to find and reference discussions. Best Practices for Creating Projects - Clear Naming: Use descriptive names that clearly represent the website or application being discussed within the project. - Detailed Descriptions: Provide brief but comprehensive project descriptions to give team members an understanding of the project's purpose. - Appropriate Permissions: Assign access permissions that align with team members' roles and responsibilities.

Last updated on Nov 03, 2025

Editing and Deleting Projects

Managing your projects efficiently is crucial to streamlining your workflow on Commented. This guide will walk you through the steps to edit and delete projects, helping you keep your workspace organized and up-to-date. Editing a Project: A Step-by-Step Guide Follow these steps to edit an existing project: Step 1: Access Your Commented Dashboard - Log in to your Commented account using your credentials. - After logging in, you'll land on your Commented dashboard. You may need to navigate to your workspace by clicking on the specific workspace’s name on the left side of the dashboard menu. Please make sure that you’re on the desired workspace. Step 2: Selecting the Project to Edit - In your workspace, you'll see your projects. - Locate the project you want to edit and click on it. Step 3: Making Changes - Once you're inside the project, you can make various changes, such as updating the project’s name, or adding people to your project. - Click on the relevant sections or buttons to make your desired edits. Option 1: Manage People - You can easily add or remove people from your project by clicking on the "People" button on the upper right side of your screen. - Upon clicking this button, another window will appear on the left side of your screen. For adding people, enter the relevant email address in the provided field and click on the "Add" button right next to it. You can manage the role of the user and the projects that each project member has access to by using the drop-down menus under their names and email addresses. For removing people, click on the menu right next to the name of the user who you want to remove from the project and select the "Remove from Project" option. Option 2: Edit Project Name - You can change the name of your project anytime you want. Simply click on the "Settings" button on the upper right side of your screen. - Click on the "Edit Name" button from the drop-down list. Once you click on the editing option a window will pop up. Enter a new project name in the provided field and click on the "Update" button to save your changes. Option 3: Delete Project - You can delete your project by clicking on the "Settings" button on the upper right side of your screen. - Click on the "Delete Project" option from the drop-down list. - Upon clicking on this option, a window will pop up. Simply type in "Delete project" in the designated field and click on the "Delete" button. Best Practices for Editing Settings - Review Regularly: Periodically review and update your settings to accommodate any changes in your team structure or project needs. - Clear Communication: Communicate any significant setting changes to your team members to ensure a smooth transition. Efficiently managing your projects on Commented ensures that your workspace remains organized and your team can collaborate effectively. Whether you need to edit project details or remove a project that's no longer needed, these simple steps will help you maintain control over your projects. If you have any further questions or encounter issues while managing your projects, don't hesitate to reach out to our support team for assistance.

Last updated on Nov 03, 2025

Customizing Your Commented Project

Customizing your Commented projects allows you to make them uniquely yours, adding a personal touch and enhancing collaboration. This guide will walk you through the steps of personalizing your project, including adding a cover image and a project logo. Editing Project Name Follow these steps to edit your project name: Step 1: Access Your Project - Navigate to the project you want to customize within Commented. Step 2: Open ‘Edit Name' Section - Look for the "Project settings" icon. You’ll find it on the right side of your project dashboard menu. Click on it to view the options. - Then, find the "Edit Name" option and click on it. Step 3: Edit Name - Enter the new name of your project by using the designated field. You may need to erase the old project name to type in the new one. - Click on the ‘Update’ button to save your changes. Adding or Changing a Cover Image The cover photo is the first thing collaborators see when they access your project. It's an excellent way to set the tone and provide a visual context. Here's how to add or change a cover photo: Step 1: Access Your Project - Navigate to the project you want to customize within Commented. Step 2: Open Cover Image Section - Hover your cursor to/on your project name. - If you don’t have a cover image yet, you’ll see the "Add cover" button at the top of your page. Click on it to proceed. - If you already have a cover image, you’ll see the "Change cover" button to the right of your cover image. Click on it to proceed. Step 3: Add/Change Cover Image - Click on the "Choose Image" section to upload your desired cover photo. - Pick the photo you want and hit "Open". - Then, click on the "Apply" button to save your changes. Adding or Changing a Project Logo Image The project photo is another visual element that helps distinguish your projects. It's a smaller image that appears alongside your project name. Follow these steps to add or change a project photo: Step 1: Access Your Project - Navigate to the project you want to customize within Commented. Step 2: Open Logo Image Section - Hover your cursor to/on your project photo. - You’ll see the "Add Logo" button on your project logo image. Click on it to proceed. Step 3: Add/Change Cover Image - Click on the "Choose Image" section to upload your desired cover photo. - Pick the photo you want and hit "Open". - Then, click on the "Apply" button to save your changes. To change your project logo image, you have to remove your existing project logo image. You can remove it by hovering your cursor on your project logo image and clicking on the "Remove" button. Upon removing the image, you can follow Step 2 and Step 3 in this section. Navigating the Project Dashboard - Filters and Sorting: Use the filter and sorting options to organize your comments. You can filter by date, status (resolved or unresolved), and more to focus on what matters most to you. - Project Settings: Fine-tune your project settings to align with your collaboration preferences. Adjust notification preferences, integrate with external tools, and configure project details. - Collaborator Management: Invite team members, clients, designers, and developers to collaborate on your projects. Manage the access levels and permissions from the project settings. - Quick Actions: Within the comments list, perform quick actions such as marking a comment as resolved or unresolved, editing a comment, or deleting it if necessary. - Adding a Comment: Navigate to the related web page by using the website URL below your Project Name. Pinpoint specific areas on your website and leave your insights or suggestions.

Last updated on Nov 03, 2025

Customizing your Commented Workspace

Tailoring your workspace in Commented allows you to create a branded and personalized environment for your projects. Follow these steps to customize your workspace settings, including brand colors, logos, and modes. Customizing your Commented Workspace: A Step-by-Step Guide Follow these steps to customize your Commented workspace: Step 1: Accessing Workspace Customization - Log in to Commented and access your workspace dashboard. - Within the dashboard, find the "Workspace settings" button on the right side of your dashboard menu. Upon clicking on it, a drop-down will open. Locate and click on "Customize Workspace". Step 2: Setting Brand Color - In the workspace customization page, look for the "Brand Color" section. Enter the HEX code for your brand color in the provided field to represent your brand identity. Step 3: Adding Logos - Ensure you have your horizontal logo and square logo mark ready in your preferred file formats (e.g., PNG, SVG). - Upload your horizontal and square logo mark for both light and dark modes. Horizontal logos are used for a prominent display and square logo marks are for compact spaces. Step 4: Saving Changes - Once you've set your brand color, uploaded logos regarding sizes and modes, click on "Apply" button at the bottom of the page to the save your customized settings. Step 5: Preview Your Workspace - Navigate back to your workspace dashboard or open a project to see the changes reflected. Your brand colors and logos should now be visible. Additional Tips - Consistency Is Key: Ensure that the chosen colors align with your brand guidelines for a consistent visual identity. - Logo Guidelines: Follow any specific guidelines provided for logo dimensions and formats to achieve optimal display. - Experiment: Don't hesitate to experiment with different color combinations and logo placements until you find the perfect setup for your workspace. Need Assistance? If you encounter any issues during the customization process or have specific questions, refer to our support resources or contact our support team for prompt assistance. Enjoy a workspace that reflects your brand personality and enhances collaboration on Commented!

Last updated on Nov 03, 2025

Using Custom Domain on Your Workspace

What is a custom domain, and why would I want to use it with Commented? A custom domain is a personalized web address that replaces the default Commented URL with your own domain name. Instead of accessing your Commented workspace through a generic URL, you can use your own domain, such as "comment.yourcompany.com." Using a custom domain can help reinforce your brand identity and make it easier for your team and clients to access your Commented workspace. Are there any limitations or restrictions to using a custom domain with Commented? There are a few limitations to be aware of: - Custom domains are typically available only on certain subscription plans. - You need to own the domain name you want to use. - Proper DNS configuration is required to link your domain to your Commented workspace. How do I set up a custom domain for my Commented workspace? To set up a custom domain for your Commented workspace, follow these steps: 1. Log in to your Commented account. 2. Navigate to the workspace settings. 3. Find the "Custom Domain" section. 4. Add the domain you want Commented project to be configured. It may take up to 20 seconds to add it. 5. To complete the configuration, create the following two CNAME DNS records in your DNS provider. It may take up to 30 minutes to be updated based on the service provider. Please refresh the page after 30 minutes. 6. You can now Verify your custom domain. You'll see a "Verified" badge if your customization is successfull.

Last updated on Nov 03, 2025