User Roles and Permissions

Learn about the different user roles within Commented, set permissions for team members and control access levels for workspaces and projects.

By Fatma

• 2 articles

User Roles Overview

In the dynamic realm of collaboration, different team members and clients bring distinct skills and responsibilities to the table. Commented recognizes these diversities and offers flexible user roles to streamline communication and access control. In this guide, we'll delve into the user roles available on our platform and how they empower effective teamwork. Overall, there are three primary user roles: Owner, Member, and Guest. Each role has distinct permissions, ensuring a tailored experience for different collaborators. User Roles 1. Owner Owner role carries the highest level of authority within a workspace or project. Owners have the ability to create and manage workspaces, projects, and users. They can invite collaborators, and make critical decisions about the projects' structure. Owners can also configure integrations, ensuring a smooth workflow. Owner role is suitable for individuals responsible for overall project management and administration. Keep in mind that this role comes with extensive control and responsibility. 2. Member Member role can be assigned by an Owner. Members have the capability to leave comments, reply to discussions, and actively participate in the project. They can also provide valuable insights and suggestions, contributing to the project's success. Their access and engagement foster a collaborative environment. Member role is suitable for team members who are actively involved in a project. 3. Guest Guest role can be assigned by an Owner. Guests have restricted access and can only view specific projects. They can add comments and annotations to projects they have access to. However, guests can't manage users or access workspace-level settings. Guest role is suitable for external team members, collaborators, clients, or stakeholders who need limited access for projects. It is ideal for individuals who need project-specific access without the need for broader workspace control. How User Roles Enhance Collaboration - Focused Contributions: Each role is tailored to specific responsibilities, allowing team members to focus on their expertise without unnecessary distractions. - Streamlined Communication: User roles ensure that the right people are engaged in discussions, minimizing noise, and enhancing the quality of communication. - Access Control: Assigning roles ensures that sensitive information remains secure. Owners control who can participate and make changes. - Clear Accountability: Roles create a clear chain of command and accountability, streamlining decision-making, and project management. Additional Considerations - Project-Level Permissions: Keep in mind that collaborators may have different roles in different projects within the same workspace. - Clear Communication: Clearly communicate the responsibilities and expectations associated with each role to ensure effective collaboration. Commented understands that every team's structure is unique. Owners can customize user roles based on their team's needs. Whether it's assigning a specialized role for a specific project or granting unique permissions, the platform's flexibility caters to diverse collaboration scenarios.

Last updated on Nov 03, 2025

Adding and Managing Users

Collaboration is the cornerstone of successful projects and Commented empowers you with the ability to add and manage users effortlessly. Whether you're working on a website, a design, or a project, having the right team members on board is crucial. In this guide, we'll walk you through the process of adding and managing users on Commented, ensuring smooth communication, and efficient access control. Adding Users Step 1: Navigate to a Workspace or Project - Log in to your Commented account and select the appropriate workspace where you want to add users. You may also add users to a specific project, rather than to a workspace. For this, select the related project where you want to add users. Step 2: Invite Collaborators - Click on the "People" button. Enter the email addresses of the team members you want to invite. Step 3: Send Invitations - After entering the email addresses, click "Add". An email will be sent to each user with an invitation link to join that particular workspace. They can accept the invitation by clicking the link. Managing Users - User List: In the "People" section, you'll see a list of all the users associated with the workspace. This list will display their names, roles, and email addresses. - Removing Users: If a user's involvement in the project changes, you can remove them from the workspace. Locate the "Remove from Project" option next to the user's name, confirm the action, and they will no longer have access to that workspace. Benefits of User Management - Efficient Collaboration: Adding users allows you to bring the right people into the conversation, ensuring a focused and efficient collaboration environment. - Access Control: Assigning roles ensures that each team member has access to the appropriate tools and information, maintaining project security. - Customized Engagement: User roles enable team members to engage at a level that aligns with their expertise, contributing meaningfully to the project's success. - Easy Adaptability: As your project evolves, you can easily adjust user roles to match changing responsibilities and project needs.

Last updated on Nov 03, 2025